Privacy Notice

GENERAL DATA PROTECTION REGULATION (GDPR) - PRIVACY NOTICE

WHO WE ARE

This service is run by the Environmental Research Group (ERG) of King's College London on behalf of the Greater London Authority (GLA).

WHAT WE COLLECT AND WHY

User Entered Data

The data entered on this website is used to record NRMM usage in London. This is used to ensure compliance with the NRMM LEZ policy,  and to act as an emissions inventory to be used for research and analysis.

This includes contact details.

This data will be kept at least as long as the policy is in force. 

If this data set is deemed to be of longer term research interest then the data will be kept after this in anonymised form.

Other Data about Users

Other data may be recorded about users, but some of this may be considered confidential.

In this case we may assert that the public interest in keeping this information confidential outweighs the right to see this data under the GDPR legislation.

Cookies

Our website uses cookies to help users interact with the site more efficiently. Cookies typically expire after two weeks and are primarily used to support auto completion of forms such as log in or email enquiries. We do not store or process cookie information beyond their annonymous use by Google Analytics. 

Website Logging

We sometimes store logs of IP addresses and requests in order to track technical problems and monitor for abuse. We delete this information after three months.

Analytics

We use Google Analytics to collect standard log information and details of visitor behaviour patterns. This information is processed in a way that does not identify anyone.

LEGAL BASIS

The legal basis for us storing and processing your user entered data is that it is in GLA's legitimate interests, and that interest is not overridden by your interests and rights.  This data is being collected as part of a legal obligation to record NRMM use within London, as created as part of the planning consent. Most of the information entered will be for large organisations, but a small amount may be for sole traders and thus count as personal information. The legal basis for us storing and processing website logging is that it is in our legitimate interests.

WHO WE SHARE IT WITH

User Entered Data

User entered data may be shared with government bodies e.g. the GLA or relevant Local Authorities, as part of service management or enforcement. Data may also be used by researchers approved by the GLA.

Analytics

Standard log information and details of visitor behaviour patterns is passed to Google Analytics.

AUTOMATED DECISIONS

We may use this data to make automated decisions e.g. about what sites to inspect. You may request that you are removed from the process, but we may assert that the public interest for allowing this automated decision outweighs this right.

WHAT ARE YOUR RIGHTS?

You can use the website to see and edit all your user entered data by logging on to your account.

You can request NRMM data is deleted using the website, and this will be considered by the GLA.

You can contact ERG directly (erg-enquiries@kcl.ac.uk).

You can contact the King's College London Information Compliance office (info-compliance@kcl.ac.uk).

You can contact the Data Protection Office directly (https://ico.org.uk/) and have the right to make a complaint.

King's College London is the registered data controller number Z7915194.

CHANGES TO THIS NOTICE

This notice was created on the 17th of May 2018.

It will be updated whenever there is a substantive change to the service or website, or if there is a change to the appropriate legislation.

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